As our AI & Automation Specialist (f/m/d), you will work closely with our CEO and CMO to fundamentally improve how we work through AI, automation, and technology.

You will combine strategic thinking with hands-on execution: understand business challenges, rethink processes, and build practical solutions yourself. Your main focus will be Marketing, while giving you the opportunity to work on strategic and operational projects across the company.

At the heart of this role is one guiding principle:

"Understand the problem. Improve the system. Build the solution."

What this role offers and makes it unique: Significant autonomy and direct collaboration with the CEO & CMO, paired with visibility across the organization. A steep learning curve driven by genuine breadth and many topics at once.

AI Automation Specialist & Executive Assistant to the C-Level (f/m/d)

Your areas of responsibility

AI & Automation

• Identify processes that can be improved through AI, automation, and technology.
• Build AI-powered workflows, automations, and internal tools yourself.
• Use AI tools, APIs, automation platforms, and code to solve problems independently.
• Continuously explore new technologies and turn relevant developments into practical solutions for Holzkern.
• Automate repetitive work and create scalable processes across Marketing and other business areas.
• Recognize that not everything can be automated right away: where no structure or process exists yet, build it manually and from scratch first, before deciding if and how to automate it.

Strategy & Systems

• Understand the business objective and overall process before building a solution.
• Think in systems and ensure that new solutions integrate with our existing tools, processes, and data.
• Avoid isolated solutions and unnecessary data silos.
• Work directly with our CEO and CMO on strategic and cross-functional projects.
• Quickly understand new business challenges and turn them into pragmatic solutions.

Executive Support

• Support our CEO and CMO in selected operational and strategic tasks.
• Prepare presentations, analyses, research, and decision documents.
• Help structure and prioritize information and communication, including inbox management.
• Use AI and automation to continuously improve executive workflows.
• Take on mundane, recurring admin work (formatting, scheduling, inbox triage, document clean-up) with the same commitment as strategic projects -- not every task is exciting, and this role is not only about the interesting 20%.

Your profile

• You are AI-native and constantly experiment with new AI models, tools, agents, and technologies.
• You have strong technical problem-solving skills and can independently build working solutions.
• You are comfortable with AI tools, automation platforms, APIs, data, and coding.
• You combine technical capabilities with strong business and strategic thinking.
• You naturally think in systems rather than isolated tasks.
• You are extremely hands-on and enjoy both strategic projects and operational execution.
• You learn quickly and enjoy working across different topics and business areas.
• You are structured, analytical, proactive, and solution-oriented.
• You communicate confidently in German and English.

This role is NOT for you if

• You expect a clearly defined, repetitive role with fixed processes (this role requires building structure yourself, often from scratch)
• You want to work strategically only and see yourself as above admin tasks like scheduling, inbox triage, or document clean-up
• You need clear instructions before getting started, rather than building solutions yourself
• Using AI tools is enough for you -- you don't want to experiment, code, or work with APIs yourself
• You don't understand the AI processes you build and can't explain them in your own words
• You'd rather work in isolation on one topic than jump across areas (Marketing, Strategy, Executive Support)

Requirements

• 1-3 years of relevant professional experience
• Strong technical and analytical problem-solving skills
• Confident in English (B2); confident in German (B2) communication
• Hands-on experience with AI tools, automation platforms, and/or APIs
• Experience working with data, systems, and process design
• Experience with coding or building automated workflows is a strong advantage

Hart Facts

• Start of employment: asap
• Working Hours: 38,5h Full time
• Duration: We are looking for a long term addition to our motivated team
• Location: Our headquarters in Vienna, on a hybrid WFH basis

Salary

The actual salary depends on your qualifications and experience and is between 37,000 EUR und 40,000 EUR gross per year (on a 38.5-hour basis). The salary is paid 14 times per year.

Do you want to take on responsibility and grow together with our company? Then send us your application including your CV and cover letter, show us why you are the right person for this job.

HOLZKERN was founded in 2016 with the purpose of creating unique pieces of nature - just as unique as our customers. Seven years later, we are one of the most successful D2C brands in DACH selling a huge variety of watches, jewelry & accessories. We're proud to say that over 1.000.000 customers worldwide were already able to find their perfect piece of nature. Join our team of over 170 people and help us to bring natural uniqueness to the whole world!

As a dynamic team, we value open corporate communication, teamwork, development opportunities and flexible working hours. But most of all, you can expect to work in a friendly working environment with warm-hearted colleagues who will always support you.

About this job

Employment type: Full Time (Permanent employment)

Salary: 37,000 EUR to 40,000 EUR yearly

Seniority level: Professional Experience, Project or Team Lead, Senior Position

Work model: Hybrid

Place of work: Wien 21. Bezirk (Floridsdorf)

Field of work: Executives, Management, IT, Data Processing, Marketing

Unfilled vacancies: 1 vacancy unfilled for this position

About the company

Employer: Holzkern - Time for Nature GmbH

Number of employees: 101 - 500 employees

Locations: Wien, Innsbruck, Graz, Salzburg

Details about this job

Full Time (Permanent employment)

• 38,5 hours
• 40% Homeoffice

Place of work

• Wien 21. Bezirk (Floridsdorf)

Must-have skills

• Artificial Intelligence
• Workflow automation
• Business process automation
• Cross-functional collaboration
• Research and analytical skills
• Systems thinking
• API integration

Required languages

• German B2
• English B2

Enjoy our benefits

• Bike leasing
• Cafeteria
  Healthy and balanced meals from Schrankerl. Holzkern pays 20% of each meal.
• Company doctor
• Company laptop
  MacBook
• Drinks
  Coffee, tea, milk (also vegan and lactose free) in the office on site.
• Employee discounts
• Flexible working hours
• Fruit
• Home office
• Meal allowance
• Snacks
• Team events

All infos regarding your application

Application process

• Step 1: Your application
  You've already taken the first step - we've received your application.
• Step 2: Review of your documents
  We'll review your application carefully and you'll usually receive initial feedback from us within 5 days.
• Step 3: Developing a use case
  For many roles, we'd like to find out more about your working style and your ideas through a practical task.
• Step 4: Getting to know each other
  If your profile is a good fit for the role, we'll invite you to a face-to-face interview.
• Step 5: Another interview if required
  Depending on the role and team, an additional meeting may be useful so that we can get to know each other even better.
• Step 6: Our joint decision
  You choose us - and we choose you.
• Step 7: Your start at Holzkern
  Once you've accepted the offer, we'll guide you through the next steps and work with you to prepare for your start in #TeamHolzkern.

Required application documents:

• Résumé
• Cover letter

Contact person

Merlin Nastold